During a typical London Victorians meeting, there will be members involved in roles other than giving speeches. These members are called functionaries and can include any of the roles detailed below:
- Toastmaster of the meeting
- Vote Counter
- Speech Evaluator
- Sergeant At Arms
- Table Topics Master
- Table Topics Evaluator
- General Evaluator
- Meeting Reporter
When called upon to do any of these roles, you should prepare for it as much as you can in order to perform it to the best of your abilities on the day.
“Before anything else, preparation is the key to success”
Alexander Graham Bell (inventor of the telephone)
Just like the evening’s speakers, the evening’s functionaries should prepare for their role as much as they can. You can start by reading the description of the role you will be doing. But if you are unsure, or require more information, please ask the club’s Vice President of Education, or your mentor, for guidance.
Prepare beforehand: Some roles will require you to do a fair bit of prior preparation (Table Topics Master or Toastmaster). Preparing your role a week before the meeting will prevent a last minute rush or worries. Prepare by reading this guide or by using other resources as needed.
Communicate proactively: As evaluator or toastmaster of the evening you will need to reach out to other members. You will obtain more responses by reaching out to fellow members a week to five days in advance than the night before!
Arrive Early: Most roles require some preparation immediately prior to the meeting, such as familiarising yourself with the timing lights or discussing what to focus on with the speaker you will be evaluating. Consequently, please aim to arrive at our venue, 15mins before our 18:30 start time AT THE VERY LATEST (so by 18:15 or earlier)